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The office that schedules campus

BYU-Idaho’s Scheduling Office, located in Manwaring Center 191, offers students and faculty the chance to schedule study and conference rooms on campus.

LaNae Poulter, Scheduling Office manager, said there are 46 study and conference rooms available for students and faculty to use on a daily basis.

“Everything has to be scheduled,” Poulter said. “Without scheduling, there would be mayhem.”

Poulter said scheduling enables the staff to coordinate and look at the campus to see how it is being utilized.

“The Scheduling Office is going to handle everything from a student who needs a study room or a meeting that just needs a room to someone being on The Crossroads stage,” Poulter said.

Brigham Briggs, a junior studying accounting, said he schedules two study rooms every weekday and studies for three hours a day in each room.

“I schedule these study rooms the night before so I can use them to study,” Briggs said. “They keep me focused and allow me to get my work done in a timely manner.”

Briggs said he uses the study rooms for several reasons.

“I like the study rooms because I have a dedicated space to put my laptop and my books and to write,” Briggs said. “I like them because they are quiet.”

Hannah Westenskow, a freshman majoring in general studies, said former group project members had reserved the study rooms previously, but she has never requested one herself.

“Now that I know more about the scheduling office and the study rooms, I will be using them more,” Westenskow said.

Westenskow said she will now be scheduling the study rooms herself for group projects and her personal studies. She said she does this so she can have a designated space to focus on her assignments and projects.

Poulter said most students find an empty study room on campus, see on the schedule next to the door that they are not reserved for that time and use them.

Poulter said students get frustrated when others ask them to leave because the room was reserved.

She said this happens because the papers outside of the study rooms are printed in the mornings, but people can request the rooms later during the day.

“The slips of papers at the door in the MC were accurate at 7:30 a.m.; they may not be accurate by noon,” Poulter said.

Poulter said by students scheduling a room, it shows the university how to utilize the space more effectively, as well as how it can improve and fulfill the student’s needs.

“Anything that you see on campus that doesn’t have a class with a teacher teaching comes through the scheduling office,” Poulter said.

Poulter said the Scheduling Office provides information to the university master calendar. She said there are over 3,200 events that go on the calendar each year.

“What we would like students to understand is that they really can schedule space,” Poulter said. “Any student can schedule a study room for a block of time, for up to three hours per room. Every student and faculty member has an account; they just have to be the one to access the account.”

Poulter said there is a place and a system for students to grow academically and learn to be proactive.

“If students want a study room, then all they have to do is schedule one,” Poulter said. “Any student needs to realize the access is at their fingertips. The best way to make sure you get a room without being intruded upon to take the time and schedule the space.”

Poulter said students do not have to walk down the hall trying to find an open space. She said students can actually schedule a space, and, by doing so, students can organize their lives more effectively.

In addition to going to the scheduling office, students and faculty can go to the Scheduling Office Web page, to schedule a study room or conference room.

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